Kampy

Primary flow

One Kamp, six stages

01. Set up the KampConfirm university and cycle, dates, visibility, capacity, pricing, form families, and readiness.Owner: Operations lead · State: Draft to review ready to registration openRestricted

02. Open registrationUse a listed event, access code, or invite link. Complete registration and continue to checkout, review, support, or waitlist.Owner: Registrant · State: Open, private, code gated, blocked, or waitlistedAvailable

03. Work the rosterUse one roster for role, payment, support, housing, team, leadership, cancellation, and check-in readiness.Owner: Director and staff · State: Paid, pending, comp, support blocked, or canceledRestricted

04. Handle exceptionsResolve duplicate attempts, registrations without email, eligibility requests, payment issues, approvals, and source conflicts.Owner: Support, finance, and approvers · State: Open, escalated, applied, denied, or blockedRestricted

05. Run check-inCheck people in, detect duplicate attempts, correct conflicts, and keep an event log.Owner: Check-in staff · State: Checked in, duplicate flagged, conflict, or resolvedRestricted

06. Close out the KampReview attendance, revenue, fees, refunds, disputes, exports, source health, and remaining decisions.Owner: HQ and finance · State: Source backed, estimated, pending, or discrepantRestricted

Replacement surface

What the workspace covers

Area	Job	Surface
Universities and cycles	University, region, cycle, lifecycle, and archive state.	Restricted for this role
Kamp setup	Visibility, dates, capacity, products, sale window, waitlist, policies, and readiness.	Restricted for this role
Registration	Listed, unlisted, private, and code-gated paths with clear status.	Open
Registration fields	General fields now; restricted field families remain behind policy approval.	Open
Roster and assignments	One filterable roster plus housing, team, leadership, and support state.	Restricted for this role
Payments and exceptions	Paid, pending, comp, canceled, refund, dispute, reconciliation, and review states.	Restricted for this role
Promos and access	Promo, eligibility, comp, and access-code lifecycle with owner and financial effect.	Restricted for this role
Communications and media	Email previews, delivery readiness, public content, image metadata, and publish gates.	Open
Check-in	Online check-in, duplicate prevention, conflict correction, event log, and escalation.	Restricted for this role
Reporting and exports	Director summary, Kamp reports, finance exports, receipts, and export boundaries.	Restricted for this role
Administration	Users, approvals, operations queue, system health, receipts, and external-action gates.	Restricted for this role

Structural changes

How the operating model improves

One workspace replaces split lanes.Attendee, leadership, support, housing, team, payment, and check-in become views over one roster.

State replaces yes or no flags.Payment, attendance, support, cancellation, export, and source health use named states with history and recovery paths.

Restricted data stays restricted.Guardian, emergency, health, dietary, waiver, and insurance fields remain outside collection until policy establishes who may collect, view, export, retain, redact, and delete them.

Financial facts identify their source.Reports separate available facts, estimates, pending records, discrepancies, fees, refunds, and missing data.

Still gated

Decisions required before a real cutover

Restricted field policySet collection, access, export, retention, redaction, and deletion rules for sensitive registration information.Approval Required

Live registration and payment providerChoose the provider behavior, mail path, support owner, rollback plan, and cutover sequence.Approval Required

Historical dataSafe aggregates can inform the product. Row-level import or archive needs a named operational purpose and approved handling path.Held

How Kampy replaces the current event workflow

One Kamp, six stages

What the workspace covers

How the operating model improves

Decisions required before a real cutover